Why successful people use a diary

Image courtesy of shutterstock.com

Image courtesy of shutterstock.com

Time is ticking!

Do you know where your time goes? Could you allocate your time better? Do things slip through the cracks?

It’s a challenge for most small business owners because with everything that occurs on a day-to-day basis (all of which seems important) how do you currently, and more importantly how should you manage your time?

To be truly effective in the way you manage time and therefore your business you need a diary. Be it a traditional paper diary or an electronic calendar available on your smart phone, laptop or computer, maintaining a diary and calendar will help improve your productivity.


Effectively managing your calendar

Sometimes with the sheer volume of tasks that need completion it can be difficult to decide what tasks should be given priority. Consider these hints and tips:

  1. Do what is important early in the day.

  2. Think about the best time to perform particular tasks.

  3. Turn off email notifications – do emails twice per day for 15 minutes.

  4. Create systems and document them.

  5. Ensure some free time, just for yourself!

  6. Use technology.

  7. Create a schedule.

  8. Learn to say NO.


Implement a weekly and daily review

For example, at the end of each day spend 10 minutes to:

  • Mark off what you achieved during the day.

  • Note wins or gains made as it’s important to always acknowledge your progress.

  • Reflect on how you utilised your time during the day.

  • Consider what worked and what didn’t. What changes are needed?

  • Adjust the diary and calendar accordingly.


You may well ask, ’But what if something urgent comes up that’s not scheduled?’ The reality is that it will. For example a valued client rings and you need to drop everything to attend to whatever it is they need. However, the benefit of operating an effective diary and calendar is that when the crisis is over you can return to what it was you were doing.


And what if something takes longer than expected? What seems to work best is to move onto the next item in the diary and return to what you were working on at a later date or when next scheduled in the diary.

In the end, your productivity, degree of motivation and inspiration will lift simply by the effective use of a diary and calendar.


With you in every success,

Athol Bailey

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